Lakeshore Pickleball Club Bylaws
ARTICLE I
GENERAL
This document constitutes the bylaws of Lakeshore Pickleball Club (LPC), an
unincorporated organization, and shall replace and supersede any prior version of the LPC
bylaws previously in effect. Not included in these bylaws is a separate LPC rules and regulation document.
ARTICLE II
NAME
The legal name of the organization is Lakeshore Pickleball Club, herein referred to as either LPC or the “Club”.
ARTICLE III
PURPOSE
The general purposes for which the Club has been established are as follows:
The Club is established within the meaning of IRS Publication 557 Section 501(c)(3),
Organization of the Internal Revenue Code of 1986, as amended or the corresponding section of any future tax code and shall be operated exclusively for promoting an active and healthy lifestyle directly associated with the game of Pickleball with emphasis on (1) instructing game rules, player strategy and social/good sportsmanship to all age groups and skill levels (2) seeking
new inside and outside playing venues for its members and (3) working cooperatively within the
community with special interest groups to promote the sport of Pickleball to all.
The Club shall not engage in any activity or the exercise of any powers which are not in
furtherance of its primary non-profit purposes. The Club shall not participate in any activities
which have not been permitted to be carried out by a corporation exempt under Section 501(c)(3)
of the Internal Revenue Code (“Code”) of 1986.
ARTICLE IV
MEMBERSHIP
Section 1. New and Returning Members. Individuals desiring to become members of the
Club or remain a current member must be of good character, practice good sportsmanship, and
agree to abide by these bylaws and other Club policies, practices, etc. He/she shall be required to
prepare and properly complete a Club application. Failure to properly complete membership
information is cause for non-acceptance. Members are entitled to one (1) vote on matters coming before the Membership and agree to be bound by the Code of Conduct as set forth in these Bylaws and Rules of Play established by the Board of Directors.
Section 2. Dues and Term. Each year dues may be assessed by the Club which are
payable through the Club website, through a manual application mailed to the Club Treasurer, or
other methodology as approved by the Board. Membership is not activated until full payment
has been received. Failure to pay membership dues is cause for member termination. The
membership year is currently January 1 to December 31 of that same year. The Board has the
right to change the membership year without Club membership approval. The annual
membership dues shall be for a single membership. Any change in the annual membership dues
must be approved by a majority of the Board. The Board reserves the right to further define
membership options i.e. couples, family or multiple year memberships.
Section 3. Partial Year Membership – In the first nine months of the membership year, the full membership fee is collected. New members starting in the last three month period will pay the full membership fee, which will be accepted as payment for the next year membership.
Section 4. Discipline. In the event a member’s behavior is potential cause for discipline, such as a violation of the Code of Conduct or other questionable actions as may be determined
by the Club Board or special committee, discipline may be assessed up to and including termination of membership.
Section 5. Liability. Members agree to abide by the “Release of Liability” as stated on the most current membership application form.
ARTICLE V
MEETINGS
Section 1. There will be an annual membership meeting each summer. Additional membership meetings will be scheduled as needed. Notice of all membership meetings will be emailed to members at least ten (10) days prior to the meeting date.
Section 2. Special meetings may be called by the President or upon the written request of three (3) Board Members or at least four (4) voting members of the Club. Notice of any special
meeting will be communicated to members at least ten (10) days prior to the meeting date.
Section 3. The annual summer meeting will be held for the purpose of electing the Board of Directors, consisting of the President, Vice President, Treasurer, Secretary and three (3) at- large Directors (see Article VII: Voting Procedures). In addition, the annual summer meeting will address the general needs of the LPC, including any future planning. The secretary takes meeting notes at the annual summer meeting.
Section 4. At the annual summer meeting, a quorum will consist of at least ten (10)
percent of the LPC’s membership and at least three (3) Board members.
ARTICLE VI
BOARD OF DIRECTORS AND OFFICERS
Section 1. The Board of Directors shall consist of a President, Vice-President, Secretary, Treasurer and three (3) at-large Directors. Any voting member in good standing is eligible for
these Board positions.
Section 2. Terms of office shall be two (2) years for officers and one (1) year for at-large Directors from August 1 thru July 31. Vacancies during any term shall be filled by the Board.
Section 3. Duties of officers:
a. President: Lead Club, preside at meetings, appoint committees with approval by the majority of the Board; call special meetings as needed, fill Board vacancies with consultation and approval by the majority of the Board, spokesperson for LPC, coordinate with other Pickleball Clubs and USAPA, issue rules and
guidelines when there are safety concerns or other requirements not covered by theses bylaws or the rules of play.
b. Vice-President: assume the duties of President if the President is absent, assist the President in all Club activities.
c. Secretary: take minutes at the LPC Board meetings and make them available to the members upon request via email; determine if a quorum exists at meetings; send notices to members; transfer all records to successor at end of term.
d. Treasurer: collect dues and special assessments; disburse funds as directed by the Board of Directors; provide a written financial report at each Board of Directors’
meeting; provide a verbal financial report at the annual summer membership meeting; maintain complete records of all income and expenses, including the LPC checkbook; maintain and update LPC’s membership lists; and transfers all records to successor at end of term. Prepare or insure that appropriate IRS filings are made as it relates to a 501(c)(3) organization.
Section 4. The Board of Directors shall conduct ordinary business of the LPC and shall meet as often as determined by the President. Any such meeting of the Board shall require a
quorum of at least four (4) Directors. All Board actions shall be determined by a majority of the Directors present at a meeting.
Section 5. Although the Board of Directors’ meetings are normally working sessions, there are opportunities for any member or members to address the Board and/or attend a meeting.
a. Any member or members may address the Board of Directors by requesting to be placed on the agenda and discussed at the next Board meeting. The President
reserves the right to hold a closed meeting when deemed appropriate. Member(s) addressing the Board of Directors are encouraged to provide a written copy of their topic for discussion in addition to verbally presenting to the Board.
ARTICLE VII
ELECTION OF BOARD OF DIRECTORS
Section 1. The Board shall appoint a nominating committee of at least three (3) members at least 30-60 days prior to the annual summer membership meeting. The nominating committee will seek and accept nominations for each position from the membership and from the current Board members who wish to seek another term. The nominating committee shall present all nominations for each position (see Section 3) to the Board of Directors at least 14 days prior to the annual summer meeting. The list of nominees may include their short bios and qualifications and shall be sent to the membership with a notice of the date, time and place of the annual summer meeting.
Section 2. The term of Officers will be two (2) years with a term limit after two (2) consecutive terms. The term of at-large Directors will be one (1) year with a four (4) consecutive term limit.
Section 3. In order to maintain a degree of consistency in the direction of the LPC, the President and the Secretary shall be elected in even-numbered years; and the Vice President and the Treasurer shall be elected in odd-numbered years. At-large Directors shall be elected each year.
Section 4. Ballots for Election of Board of Directors at the annual summer meeting will be available at least 5 days prior to the meeting.
Section 5. Voting Board members are the President, Vice-President, Treasurer, Secretary,
and the three (3) at-large Directors.
ARTICLE VIII
COMMITTEES
Section 1. The President, with the approval of the majority of the Board, may appoint committees to fulfill the mission of the Club.
ARTICLE IX
FISCAL YEAR
The LPC’s fiscal year will be from October 1 – September 30.
ARTICLE X
CODE OF CONDUCT
Section 1. LPC had adopted the USAPA Code of Conduct.
ARTICLE XI
AMENDMENTS
The bylaws may be amended by a vote of a majority members at a meeting at which a quorum is present, following an explanation and discussion of the proposed changes.
ARTICLE XII
DEDICATION OF ASSETS; DISSOLUTION
The properties and assets of the Club are irrevocably dedicated to and for non-profit purposes only. No part of the net earnings, properties, or assets of the Club, on dissolution or
otherwise, shall inure to the benefit of any person or any member, director, or officer of this Club. On liquidation or dissolution, all remaining properties and assets of the Club shall be distributed and paid over to an organization dedicated to non-profit purposes which has established its tax-exempt status pursuant to Section 501(c)(3) of the Code.
Adopted by the Lakeshore Pickleball Club, June 20, 2019
